Here at DEAN & CO, we are a qualified, licensed and professional letting agent who take care of all the necessary requirements to let your property successfully. We understand that a good rental income and securing the right tenant(s) in a speedy time frame, are the two most important factors when becoming a landlord. We manage a growing portfolio of properties within Brighton & Hove through to Shoreham by Sea and would be delighted to talk through your plans in complete confidence.
Please note the following requirements:
Energy Performance Certificate (EPC): To comply with current legislation, an energy performance certificate (EPC) is required before selling or letting your home. We can arrange an independent company to provide this for you.
Gas Safety Certificate: Along with an EPC, a current gas safety certificate is a legal requirement when letting a property. The certificate lasts for 12 months, so it is advisable to get one done shortly before the tenancy commences. We can organise this to be carried out by an approved contractor. The certificate relates to any gas boiler or appliance in the property.
Photo ID: We will need photo identification to comply with current money laundering regulations, as well as proof of address via an up to date utility bill or bank statement.
We expertly prepare a full detailed description of your home including high quality photography (professional photography is also an option), with emphasis on its major character/features.
Our experienced team of negotiators will visit your property so they are fully aware of the task in hand.
TO LET BOARD.
We will always advertise our properties available to let with one of our distinctive ‘To Let’ boards. Despite the growth of internet property sites, we still find a high percentage of our enquiries and viewings come from our boards.
Your property will be placed in our prominent office window display, showing internal and external photographs as well as a brief description.
Your property will receive maximum online exposure and will be shown on the UK's biggest property portal Rightmove, along with a host of others, including our own which is also mobile, meaning tenants can search for properties with us on the go.
DATABASE OF TENANTS
The first port of call is to contact all registered prospective tenants that are looking for a property like yours. We have an up to date database of applicants looking for properties of all sizes and prices.
We always strive to find out as much information about a potential tenant, even before they view your property. A fully trained member of staff will then accompany and show prospective tenants your home, We will then contact you to go through the feedback and report and advise you of any potential tenants.
We ensure regular contact, feedback and advice on the marketing of your property.
HOLDING DEPOSIT SECURED
Once you are happy with a tenant, a holding deposit of £250 is taken. This secures the property for a new tenant and agrees the let subject to referencing. At this point we will give them the referencing forms, and will clarify what date they will be looking to move in.
We use an external company to undertake our referencing. A full reference includes a credit check, use of an affordability calculator to confirm the tenant’s income is sufficient, an employer’s reference and a previous landlord’s reference. This process is usually turned around swiftly and once we have confirmation, we can confirm a move in date.
SCHEDULE OF CONDITION
Shortly before the new tenant moves in, an inventory company will carry out a schedule of condition known as a ‘check in’. This protects both landlord and tenant when is comes to disputes over deposit. A thorough inspection of the property followed by a report by an impartial party will leave no doubt as to the condition the property is taken in. This is also relevant for furnished lets, as an inventory will be taken of any furniture / appliances that are in the property and can be verified upon the ‘check out’.
On the day the tenants move in, we will write to the utility companies and council tax office to advise them on the change of occupier and also with full meter readings. You will also receive the first month’s rent less any deductions.
The first of our services is our introduction only option and this includes all the services outlined above. In this case, we will find you a tenant, then fully reference them and organise the move in before handing the management of the property back to you. This allows you to use our extensive marketing to advertise the property and helps you find the best tenant! This option usually suits hands on landlords that may already have tradesman of choice and want to manage their own property portfolio.
FEE FOR THIS SERVICE IS VARIABLE BUT IS USUALLY CHARGED AT THE EQUIVALENT OF 2 WEEKS RENT PLUS £50 AGREEMENT FEE & SCHEDULE OF CONDITION FEE RANGING FROM £100 TO £200 DEPENDING ON THE SIZE OF THE PROPERTY. ALL FEES ARE SUBJECT TO THE USUAL VAT OF 20%.
We also offer a full management service which is the most popular and common selection. In this instance, not only do we carry out all of the actions above, but once the new occupiers have moved in, we will be deal with any problems or issues that may arise, be their only point of contact and organise any trades going in to repair any problems that may develop.
FEE FOR THIS SERVICE IS VARIABLE BUT IS USUALLY CHARGED AT 10% OF THE MONTHLY RENT PLUS VAT AT 20% (TOTAL OF 12% INCLUDING VAT) PAYABLE MONTHLY.
We have an extensive list of approved contractors from plumbers to electricians and gardeners to handymen. If a problem was to arise with your property and we are alerted by the tenants, a tradesman will be sent to rectify the problem or quote for the work. If works are minimal and the price nominal, we will have the issue solved and the contractors invoice will be deducted from the next rent payment. If the issue is more serious or expensive you will of course, be alerted first and asked how you want us to proceed.
Our dedicated Lettings Co-ordinator, Heidi, will carry out quarterly inspections of the property. You will then be sent a report detailing the inspection and any issues that are of note. It is unusual for there to be any problems and the inspection benefits both landlord and tenant.
ALL MONIES HELD ARE DONE SO UNDER THE TERMS OF THE PROPERTY REDRESS SCHEME AS SET OUT BY THE PROPERTY OMBUDSMAN OF WHICH WE ARE REGISTERED WITH.
ALL MONIES ARE HELD UNDER THE CLIENT MONEY PROTECTION SCHEME APPROVED BY ARLA AND DILAPIDATION DEPOSITS REGISTERED AND PLACED WITH THE DEPOSIT PROTECTION SERVICE.